"Request 911 dispatch summaries for John Stewart Company housing in San Francisco"

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"Request 911 dispatch summaries for John Stewart Company housing in San Francisco"
2013-11-23 message from John E. Colby [colby@docktorcat.com] to Rob Dudgeon, Deputy Director  Department of Emergency Management, City and County of San Francisco [Rob.dudgeon@sfgov.org]:
Dear Deputy Director Dudgeon,
I am an independent postdoctoral researcher who shares the results of my research with the government, the news media and nonprofit advocacy groups. Currently I am focusing on how affordable housing managed by The John Stewart Company contributes to crime in different cities and counties throughout California.  Please view the following video of recent violence at the Valencia Gardens housing project managed by John Stewart: [http://www.youtube.com/watch?v=8NQle7jWJjc].
Several years ago I submitted a public records request to your agency for this same purpose — the results were provided to me free of charge. I am repeating that request.
I am submitting a request pursuant to the California Public Records Act (CPRA) and the San Francisco Sunshine Ordinance. I ask for 911 dispatch summaries for the following properties:
1. The Villages at Treasure Island at 1 Avenue of the Palms in San Francisco
2. Rubicon Villages at 410 Palm Avenue on Treasure Island in San Francisco
3. Hunters View Housing Project (managed by The John Stewart Company) in San Francisco
4. Mei Lun Chinatown Hosing at 945 Sacramento Street in San Francisco
5. Silvercrest Residence at 133 Shipley Street in San Francisco
6. The Hillsdale Hotel at 51 6th Street in San Francisco
7. The Hotel Isabel at 1095 Mission Street in San Francisco
8. The Plaza Apartments at 988 Howard Street in San Francisco
9. Railton Place at 242 Turk Street in San Francisco
10. The Coast Hotel at 516 O'Farrell Street in San Francisco
11. The Alder Hotel at North 175 6th Street in San Francisco
12. The Knox Hotel at 641 6th Street in San Francisco
13. Martin Luther King and Marcus Garvey Square at 1680 Eddy Street in San Francisco
14. Nihonmachi Terrace at 1615 Sutter Street in San Francisco
15. North Beach Place at 401–417, 431–491, 501–575 Bay Street; 1120 Columbus Avenue; and 500–530, 560–590, 600–650 Francisco Street in San Francisco
16. Valencia Gardens at 390 Valencia Street in San Francisco
17. The Lyric Hotel at 140 Jones Street in San Francisco
18. The Mirdori Hotel 240 Hyde Street in San Francisco
19. The Cecil Williams Glide Community House at 333 Taylor Street in San Francisco
20. 381 Turk Street Apartments at 381 Turk Street in San Francisco
21. The Arc Apartments at 416 Bay Street in San Francisco

I assume that your 911 dispatch records only go back at most several years. Thus I request dispatch summaries from the present date, November 23, 2013, to the last date for which you possess records of 911 dispatch calls for these John Stewart Company managed properties.
As these records are of great public interest, since they will be made available to Congress and the news media being carbon copied, I ask you to waive any exemptions to disclosing these records.
I also ask you to waive all applicable fees in the public interest. I ask you to waive any applicable search, retrieval and redaction fees, as well as applicable duplication costs.
I ask:
* if you determine that any or all or the information qualifies for an exemption from disclosure, to note whether, as is normally the case under the Act, whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information.
* in case you decide that any of the information is exempt, please explain how the interest in not disclosing the information outweighs the public interest in disclosing it.
* if you determine that some but not all of the information is exempt from disclosure and that you intend to withhold it, that you redact it for the time being and make the rest available as requested.
* if there is any information in these records which is private and you decide it is exempt information, yet it is in an otherwise disclosable document, please segregate the private information by redacting it while providing me the rest of the unredacted record.
* if these documents are available in an electronic format such as Portable Document Format (PDF), eXtensible Style Language (XLS), MS Word Document (DOC), eXtensible Markup Language (XML), Hypertext Markup (HTM), Rich Text Format (RTF), plain electronic text (TXT) or as hyperlinks to the Internet that they be provided to me in one of those forms, preferably in their native form.

I am willing to pay a fee of up to $10 for this request. If you estimate the cost of completing this request will exceed that amount, please contact me first before completing it with a fee estimate. If this request would entail special searches which would incur search fees to me, please contact me first with a fee estimate.
Thank you for fulfilling my public records request to assist the government, the news media and nonprofit advocacy groups understand how affordable housing projects managed by The John Stewart Company are contributing to crime in Cslifornia communities.
If you have any questions or concerns regarding this request please contact me.
Sincerely yours, John E. Colby, Ph.D.


"RE: Request 911 dispatch summaries for John Stewart Company housing in San Francisco"
2013-12-05 message to John E. Colby [colby@docktorcat.com] from  Francis Zamora, Department of Emergency Management, City and County of San Francisco; Cc. Lisa Hoffmann [lisa.hoffmann@sfgov.org], Rob Dudgeon [rob.dudgeon@sfgov.org]:
Mr. Colby,
Thank you for contacting the San Francisco Department of Emergency Management. I will be facilitating your request for 9-1-1 dispatch summaries for the 21 locations listed in your e-mail. Per our records retention policy (attached) we keep records for the past 3 years.
I will follow up with you mid-next week on the status of your request. In the future, you may also complete the attached form for public records requests. Thanks!
[signed] Francis Zamora, Public Information Officer
San Francisco Department of Emergency Management


"[AMENDMENT] Request 911 dispatch summaries for John Stewart Company housing in San Francisco"
2013-12-07 from john Colby to Francis Zamora, Public Information Officer, San Francisco Department of Emergency Management:
Dear PIO Zamora,
Thank you for responding to my California Public Records Act (CPRA) request about 911 dispatch summaries for the twenty-one San Francisco John Stewart Company managed properties listed.
Please make the following amendment to my CPRA request to facilitate government analysis and computer assisted reporting by the news media.

Where I asked that:
"if these documents are available in an electronic format such as Portable Document Format (PDF), eXtensible Style Language (XLS), MS Word Document (DOC), eXtensible Markup Language (XML), Hypertext Markup (HTM), Rich Text Format (RTF), plain electronic text (TXT) or as hyperlinks to the Internet that they be provided to me in one of those forms, preferably in their native form."

please amend to the following — the change is in colored bold faced type:
"if these documents are available in an electronic format such as Portable Document Format (PDF), any standard database format (like those listed here http://en.wikipedia.org/wiki/List_of_file_formats#Database), MS Word Document (DOC), eXtensible Markup Language (XML), Hypertext Markup (HTM), Rich Text Format (RTF), plain electronic text (TXT) or as hyperlinks to the Internet that they be provided to me in one of those forms, preferably in their native form."

I believe you will have no trouble amending my request. If you foresee any problems, please contact me.
Thank you for making government open, transparent and accountable.
Sincerely yours, [signed] John E. Colby, Ph.D.